Privacy Policy

This Privacy Policy describes how Brightwing Systems, LLC ("we", "us", or "our") collects, uses, and protects information when you use AI Cost Manager ("the Service") available at aicostmanager.com. By using the Service, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

Account Information

When you create an account, we collect your email address and, if you use social login (Google or GitHub), basic profile information provided by those services (such as your name and profile picture).

Usage Data

We collect data you submit through the Service, including API cost records, team configurations, and other content you create within your account. We also collect standard server logs (IP addresses, browser type, pages visited, timestamps) to operate and improve the Service.

Cookies

We use essential cookies for authentication and session management. We also use a small number of functional cookies to remember your preferences (such as theme settings). We do not use third-party advertising or tracking cookies.

2. How We Use Your Information

• To provide, maintain, and improve the Service
• To authenticate your identity and manage your account
• To communicate with you about the Service (e.g., security alerts, updates)
• To respond to support requests
• To detect and prevent fraud, abuse, or security incidents

3. Data Sharing

We do not sell your personal information. We may share information only in the following circumstances:

• Service providers: We use third-party services for hosting, error tracking, and email delivery. These providers only access data as necessary to perform their functions and are bound by contractual obligations to protect it.
• Legal requirements: We may disclose information if required by law, subpoena, or other legal process.
• Business transfers: If Brightwing Systems, LLC is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

4. Data Retention

We retain your account information and data for as long as your account is active or as needed to provide the Service. If you delete your account, we will remove your personal information within 30 days, except where retention is required by law or for legitimate business purposes (such as resolving disputes).

5. Data Security

We implement industry-standard security measures to protect your information, including encryption in transit (TLS), secure password hashing, and regular backups. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

6. Your Rights

You may:

• Access and update your account information at any time through your account settings
• Request a copy of your data by contacting us
• Delete your account and associated data by contacting us
• Opt out of non-essential communications

7. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy on this page and updating the "Last updated" date. Your continued use of the Service after changes constitutes acceptance of the revised policy.